Privacy Policy

Last updated: [08.11.2025]

Summary: We collect personal information to run our programs (e.g., scholarships, events, volunteering, and donations), improve our website, and communicate with you. We do not sell your personal information. You control your preferences and can request access, deletion, or corrections at any time (see Your Rights & Choices below).

1) Who We Are

Hispanic Fund (the “Organization,” “we,” “us,” or “our”) operates hispanic-fund.org and related pages, services, and forms (collectively, the “Services”).

Contact for privacy questions:
Email: [email protected]
Mailing address: 1234 Prospect Ave E, Suite 250, Cleveland, OH 44115, USA

If you interact with us from the EU/EEA/UK, Hispanic Fund is the data controller for your personal data collected via the Services (unless otherwise stated).

2) Scope

This Policy explains how we collect, use, disclose, and protect personal information when you:

  • visit or use our website and forms;
  • apply for scholarships, programs, or grants;
  • donate or fundraise for us;
  • attend our events or webinars;
  • subscribe to our communications; or
  • contact us.

This Policy does not cover information processed by third parties we do not control. Their practices are governed by their own privacy policies.

3) Information We Collect

We collect information in three main ways: you provide it, we collect it automatically, and we receive it from others.

A) Information you provide to us

  • Identity & Contact: name, email, phone, postal address, account credentials.
  • Application data: academic records, essays, recommendations, eligibility details, program preferences, and scheduling.
  • Donor & payment data: donation amount, frequency, method, limited payment details (processed by our payment processor). We do not store full card numbers.
  • Communications: messages, survey responses, support requests.
  • Volunteering / Mentoring: background info, availability, preferences, affiliation.
  • Event registration: attendance, dietary, or accessibility needs.
  • Demographics (optional): information such as ethnicity, language, and first‑generation status. We collect this only if you choose to provide it and use it for equity tracking and eligibility, where allowed by law.

B) Information collected automatically

  • Usage & device data: IP address, device type, browser, operating system, pages viewed, time on page, referring/exit pages.
  • Cookies and similar technologies: pixels, tags, local storage for analytics, performance, preferences, and (if used) marketing. See Cookies & Tracking below.

C) Information from third parties

  • Recommenders/reviewers: references or evaluation notes for scholarship applications.
  • Payment processors & platforms: confirmation of transactions or refunds.
  • Partners & service providers: event platforms, email tools, form builders, learning platforms.
  • Public sources: publicly available data for outreach and due diligence.

Sensitive data: Where we collect sensitive data (e.g., demographic information), we do so with your consent or as otherwise permitted by law and implement additional safeguards.

4) How We Use Personal Information

  • Program operations: process applications; verify eligibility; select recipients; manage awards; coordinate mentors and volunteers.
  • Donor & supporter services: process donations and acknowledgments; manage recurring gifts; send tax receipts.
  • Communications: respond to inquiries; send service and program updates; share impact reports, newsletters, or event invitations (you can opt out at any time).
  • Analytics & improvements: understand usage, improve content and navigation, troubleshoot, and secure our Services.
  • Legal & compliance: comply with law; enforce our terms; protect rights, safety, and property; prevent fraud or misuse.

For users in the EU/EEA/UK, our legal bases include consent, contract, legal obligations, and legitimate interests (e.g., program administration, security, supporter engagement). We balance our interests against your rights and expectations.

5) How We Share Information

We share information only as needed and with safeguards:

  • Service providers/processors: hosting, analytics, email delivery, payment processing, event platforms, CRM, application review tools—bound by contract to use data only on our instructions.
  • Application reviewers/selection committees: limited access to relevant application data under confidentiality obligations.
  • Partners: if you opt in to share with a partner program or opportunity, we will disclose accordingly.
  • Legal & safety: to comply with law or valid legal process; to protect you, us, or others from harm; or in connection with organizational changes (e.g., restructuring).

We do not sell personal information, and we do not share it for cross‑context behavioral advertising as defined by certain U.S. state privacy laws. If this changes, we will update this Policy and provide required notices and opt‑out mechanisms.

6) Donor Privacy

We respect the privacy of our donors. We use donor information to process gifts, issue receipts, recognize contributions (if you consent), and communicate impact. We do not sell or trade donor lists. Public recognition will be consistent with your preferences (e.g., anonymous giving).

7) Your Rights & Choices

Email & SMS: You may opt out of promotional emails or texts by following the instructions in those messages. Service or transactional communications (e.g., receipts, award notices) may still be sent.

Cookies: See Cookies & Tracking below for instructions on how to manage preferences.

Access, correction, deletion, and restriction: Depending on your location, you may request to access, correct, delete, or restrict processing of your personal information. You may also request a copy (portability) where applicable.

Objection & consent withdrawal: Where we rely on legitimate interests, you may object; where we rely on consent, you may withdraw it at any time.

U.S. state privacy rights (e.g., CA, CO, CT, UT, VA): You may have rights to know, access, correct, delete, and obtain information about our data practices. If we ever engage in activities defined as a “sale” or “sharing,” you will have the right to opt out. You will not be discriminated against for exercising your rights.

How to exercise rights: Contact us at [[email protected]] or [webform URL]. We will verify your request and respond within the time required by law. Authorized agents may submit requests as permitted by law.

Appeal: If we deny your request, you may appeal by emailing [[email protected]]. If the issue remains unresolved, you may contact your local supervisory authority or attorney general.

8) Children’s Privacy

Our Services are not directed to children under 13 (or the age required by your jurisdiction). We do not knowingly collect personal information from children without appropriate consent. If you believe a child provided us with information, contact us to request deletion.

9) Data Retention

We keep personal information only as long as necessary for the purposes described in this Policy, to comply with legal, accounting, or reporting obligations, and to resolve disputes. We use criteria such as the nature of the data, the length of our relationship, and legal requirements to determine retention periods.

10) Security

We use administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, loss, misuse, or alteration. No method of transmission or storage is 100% secure. If a data incident occurs, we will notify you and regulators as required by law.

11) International Transfers

If you are outside the country where our servers or service providers are located, your information may be transferred to and processed in other countries with different data protection laws. Where required, we use appropriate transfer mechanisms (e.g., Standard Contractual Clauses) and safeguards.

12) Cookies & Tracking

We use cookies and similar technologies to:

  • remember preferences and improve user experience;
  • measure traffic and performance; and
  • (if enabled) customize content or invitations to programs and events.

Categories: strictly necessary, performance/analytics, functionality, and (if used) advertising/social media.

Your choices:

  • Use our cookie banner to accept, reject, or manage categories.
  • Adjust browser settings (note: disabling some cookies may impact functionality).
  • Some browsers support Global Privacy Control (GPC); we make reasonable efforts to honor it where required.

Third‑party technologies: We may use analytics tools that set their own cookies. Review their privacy notices for details.

13) Third‑Party Links

Our Services may link to third‑party websites or platforms that we do not control. Their privacy practices are governed by their own policies.

14) Changes to This Policy

We may update this Policy from time to time. We will post the new date at the top and, if changes are material, provide a prominent notice or obtain consent where required.

15) Contact Us

Questions or requests about this Policy or your personal information: